Microsoft Office 2010~ Keyboard Access to the Ribbon

Posted on March 7, 2012 by Programs Plus

The ribbon comes with new shortcuts, called Key Tips. To make the Key Tips appear, press ALT.

Key Tip badges appearing on ribbon

You can easily display a tab on the ribbon simply by pressing the key for the tab—for example, press the letter P for the Page Layout tab or H for the Home tab. This makes all the Key Tip badges for that tab’s buttons appear. Then, press the key for the button you want.

The big question is, Will my old shortcuts still work?

Keyboard shortcuts that begin with CTRL will still work in Excel 2010. For example, CTRL+C still copies information, and CTRL+V still pastes.

If you use ALT with older versions of Office, then most of the old ALT+ menu shortcuts still work. However, you need to know the full shortcut from memory — there are no screen reminders of what letters to press.

 

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F11 The Amazing Chart Shortcut

Posted on February 3, 2012 by Programs Plus

Wow. Did you know that after selecting your range of data in an Excel spreadsheet, a chart is a moment away. Simply select the F11 key on the top row of your keyboard, and voila….you have an new sheet with a gorgeous bar chart ready to place on your next report or presentation.

f11 ChartFinished F11 Chart

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Whatever happened to AutoText in Word 2007??

Posted on January 13, 2012 by Programs Plus

If you used Autotext in earlier versions of Word, then hopefully you are not one of the many who have totally given up on using it in Word 2007 and beyond.  If you didn’t use Autotext, shame on you!  AutoText is a way to store parts of a Word document for re-use. It can be as simple as an address you type over and over, a paragraph you repeat from email to email, or Word document to Word Document, or just your signature closing.  You can easily create a library of boilerplate paragraphs for business letters, or keep a handy selection of headers and footers. An AutoText entry can store anything a Word document can contain, such as formatted text, pictures, and fields.  You will find this link http://www.ehow.com/how_6913995_insert-autotext-word-2007.html extremely helpful!

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The Microsoft Window Key Shortcuts

Posted on May 4, 2011 by Programs Plus

While you are learning keyboard shortcuts, it is important not to miss the Microsoft Windows Key for some shortcuts you will love!

So here are seven more shortcuts to help you to become more a more proficient computer user this week.

Windows Keyboard Key

  1. the Windows Logo key: If you tap this key, the Start Menu appears. Cool beans… you can then use your keyboard’s arrow keys to navigate to the item you want to open.
  2. On this second shortcut, you will need to have a couple of windows open to see the full functionality of this trick. Maybe a document, an Internet browser, and your Email (anything will do). Now hold the Windows Logo key depressed and tap the D key. Wow. All the windows minimized to your Task Bar (the bar that runs across your screen just the the right of your Start Button).
  3. Well, now that everything has been minimized you can either click on the appropriate button in your Task bar to reinstate the program or window you want to work in, or… here’s your next tip – depress the Windows Logo key and the D key again. Presto, you undo the “minimize all” from tip 2.
  4. Remember in last weeks shortcuts, you used the F1 key in the Function row at the top of your keyboard to get to the Help files of pretty much any program you had open? Well, let me add something to that. If you depress the Windows Logo key and tap the F1 key you will open up your computer’s Help Files.
  5. There is a difference between Microsoft’s Internet Explorer and Windows Explorer. Internet Explorer is an Internet browser program which allows you to browse the Internet and Windows Explorer allows you to browse and navigate your computer’s files.  This tip is for Windows Explorer. Hold the Windows Logo key down and tap the E key. The Windows Explorer navigation window opens so you can browse your computer for whatever you like.
  6. Click on the Windows Logo key and tap the F key. Your Search Window opens so you can now create a search for items you are looking for.
  7. Ok, on this one, I want you to have a few windows open again. Now watch your Task Bar (remember, that’s the row of buttons to the right of your Start Button).  Depress, and hold, your Windows Logo key and tap the Tab key. Do you see the active button move on the Task Bar? Hold the Windows Logo key down and keep tapping the Tab key. Watch the active buttons toggle from one to the next, and then the next. When the button you want lights up, let go of the Windows logo key and tap the Enter key. Whalaaa… The window opens for you.

Well that should keep you busy for another week. Stay tuned. Lots of wonderful tips, tricks and techniques to come. Be patient, we are still building the core site and can’t spend as much time in the blog as we’d like. But soon…  :)

Posted in Internet & World Wide Web, Microsoft Office, Popular & Current Topics | Tagged , , , , , | 2 Comments

Learn a shortcut a day for a shorter day!

Posted on April 26, 2011 by Programs Plus

Shortcut Keys, Hot Keys, Keyboard Shortcuts are all terms used to describe  a single tap, or combination key tap, to quickly perform an action in the program/document you are working on.

Some shortcut keys are universal, whereas others are proprietary to a program manufacturer. The shortcuts we are giving you are based on a standard PC keyboard. Your laptop or Mac may use different key combinations.

Using shortcuts makes your work go faster which means you get your job done quicker. This is either going to make you a star in the office or allow you to finish your workday sooner.

Just a shortcut a day and you will learn seven new shortcuts this week.

Here is your first week of shortcuts:

F1 Help F1
This is pretty universal. Nearly every program uses the F1 to open a  help menu. Try it. The F1 key is on your function bar at the top of your standard keyboard. Finding help when you need it is a great place to start.

Control+C Copy CONTROL/C

Another fairly universal key is a combination tap. If you want to copy some text to place in another document, or copy from an webpage to an email or document, simply highlight the text you want to copy, then place a finger  on the CONTROL key. Keep the CONTROL key depressed and tap the C key. This will copy the selecion you have highlighted.

Control + V Paste CONTROL/V
Well, now that you have something copied you need to know how to paste (place) it onto another document. Place your cursor in your document or your email– wherever you want the copied material to go and once again, while depressing the CONTROL key, tap the V (as in Victor) key. Your copied material will appear wherever your cursor was placed.

CONTROL/Z
Oops… maybe you pasted that copied material in the wrong place. Don’t Worry. Depress the CONTROL key and tap the Z key to UNDO the paste. Keep in mind, the CLIPBOARD still remembers the copied material. Just place your cursor where you really want the copied material to go and use the CONTROL/V command again to Paste it again. You can use the CONTROL/V command to undo several steps in the history of your document.

Control + Y Redo CONTROL/Y
Went too far back in the CONTROL/V process. Once again, don’t worry about a thing. CONTROL/Y is a forward history shortcut.

Control + P Print CONTROL/P
Okay, so you are thinking… why didn’t I use P for PASTE in the shortcut above (#4)? Because P is another universal command reserved for PRINT. Try it. Depress the CONTROL key and tap the P key. Your printer dialog box will appear. Go ahead and print your new document.

F11 Browser Full Screen View F11
Now here is a shortcut which will change function according to program. Today, we will use the function key F11 in an Internet browser. I’ve used it in Explorer, Firefox, Chrome and other popular browsers. F11 give changes your browser to a FULL SCREEN view. The Address Bar and all of you extra Toolbars will disapear giving you a full screen view of the Webpage you are looking at. I will give you other program F11′s in another post.

Good luck. Get tapping away and stay tuned for another week of shortcuts.

Posted in Adobe, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Publisher, Microsoft Word, Mozilla, Programs Plus News | Tagged , , , , | Leave a comment

Let us teach you how!

Posted on April 5, 2011 by Programs Plus

Programs Plus is a certified program training comWe'll show you how!pany serving large and small companies and organizations.

Our Instructors are top in their field and our course structure makes learning easy and fun.

Watch our blog for great tips, tricks, and amazing links that will show you how!

 

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